Asset Assistant (incentive Worker)-idlib

Summary: The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria - more th...

Job Details

• Location: Cote d'Ivoire

Job Description

Background/IRC Summary

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria - more than half of the country's population - need humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes, and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon, and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding, and coordination.

Job Overview/Summary

Reporting to Asset Officer, The Asset Assistant -Incentive is responsible for, with cooperation of Asset officer, the efficient coordination and management of all assets and property equipment for all IRC’s office and sites in Syria. As a part of Supply Chain team in Idlib she/he must be able to provide services, whilst ensuring best practices and maintaining audit-compliant records. He/she will also assist the IT Officer and Program Officer in defining the requested assets.

Responsibilities

• Every quarter, the Asset Assistant Incentive shall support Asset Officer to prepare a list of assets bought during last quarter

Andrequest financial report for asset codes to reconcile and ensure the assets were purchased under the grant

code in the assetrecords

2 - Update any identified need for recoding of assets T1. Shall a need for recoding is identified, the Asset Assistant-Incentive shall coordinate with finance and grants team to ensure proper recoding is documented and the “5 SYR Asset List” is updated accordingly.

3 -. Ensure that assets, property including ICT equipment, furniture, and office equipment are tracked, and are.

employed for legitimate purposes only.

4 -Develop and maintain Asset Registers, including acquisitions, maintenance management, and transfers.

5 - Manage secure storage of unassigned assets

6 – supporting Asset officer in Execute and monitor the implementation of the asset acquisition, maintenance and

disposal plans

7 - Advise the Asset officer/Supply Chain Manager of asset-specific issues or improvements

8 - Assist in start-up of new offices – assess asset and furniture needs, develop planning and budget. Document.

9 - Monitor and record the transfer of assigned equipment between Field Supervisors

10 – support Asset officer to have Weekly inventory checks for assets with all Field Supervisors; enforce inventory.

procedures; keep organized inventory records.

11 - In charge of doing fiscal year count and end of grant inventory for assets with coordination of Asset officer

12 - Ensure all assets are tagged

13 - Track all junked/sold equipment through end-of-life cycle

14 – work with Asset officer on Track and record locations of all inventoried assets to the greatest extent possible

15 - Assist with the Transportation Officer For moving organization assets where needed

16 - Keep a clear follow up and clear flow of documentation related to Asset Equipment

17 - Any other duties as required delegated by Asset officer and SC Manager

Required Experience/qualification/Skills

Approximately 1-2 years of progressively responsible professional experience in logistics, preferably in managing

Assets

.

• Institution or University degree.
• Previous experience in an emergency or conflict-afflicted setting is required.
• Strong computer competency with word processing, Excel, Outlook spreadsheets, databases, and other IT skills.

Demonstrated Skills and Competencies

• A commitment to IRC’s mission, vision, values, and IRC Way – Professional Code of Conduct.
• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development.
• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
• Curiosity, a desire to continually learn and develop.

Language/Travel

• Arabic is required and English is preferred.
• Travel: 40% to field sites in all IRC sites in Syria as well as attending workshops and meetings.

Key Working Relationships

Position Reports to: Asset Officer

Position directly supervises: N\ A

Indirect Reporting (If applicable): Supply chain Manager

Key Internal Contacts: All staff

Key External Contacts: N \ A

Professional Standards

IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates

We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing, and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate, and retain qualified national staff in our programs.

Accountability to Clients

IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality

IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion

at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all people are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.

How to apply

https://forms.cloud.microsoft/r/KpyQWTEj3T